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Custom AI Solution ยท RAG

Turn your scattered documents into one assistant that answers.

OpenCraft builds private Internal Knowledge AI โ€” a Retrieval-Augmented Generation (RAG) assistant grounded in your own SOPs, manuals, contracts, wikis, and past tickets. Your team asks a question in plain language and gets an accurate, sourced answer in seconds, instead of digging through folders or interrupting a senior colleague.

Who this is for

Teams where knowledge lives in a few people's heads

When the answer to most questions is 'ask Budi,' onboarding is slow and senior staff get interrupted all day. A RAG assistant makes that knowledge available to everyone, instantly.

Support and ops teams searching SOPs constantly

Procedures, policies, and product specs are scattered across PDFs, Drive, and Notion. The assistant retrieves the exact answer with a citation, so nobody works from an outdated document.

Organizations that need answers without leaking data

You can't paste internal contracts into a public chatbot. We build a private system where your documents stay in your control and never train a third-party model.

How it works

Four phases from document audit to a cited, private assistant. Every answer links back to the source so your team can trust it โ€” and verify it.

01

Knowledge Audit

1-2 weeks

We map where your knowledge lives โ€” Drive, Notion, SharePoint, PDFs, ticket history โ€” identify the most-asked questions, and assess document quality. The output is a clear picture of what to ingest first for the highest impact.

02

Ingestion & Indexing

2-3 weeks

We build the RAG pipeline: documents are chunked, embedded, and indexed in a vector database with access controls. The system handles messy real-world files โ€” scanned PDFs, tables, mixed languages โ€” and keeps sources up to date.

03

Assistant & Guardrails

1-2 weeks

We build the chat interface (web, Slack, or WhatsApp), tune retrieval and answer quality, and add citations to every response. When the answer isn't in your documents, it says so rather than guessing โ€” no hallucinated policies.

04

Deploy & Maintain

Ongoing

We deploy with usage analytics and feedback capture so you can see what people ask and where knowledge gaps are. As documents change, the index stays in sync, and monthly reviews keep answer quality high.

What you get

Private RAG assistant grounded in your internal documents

Ingestion pipeline for PDFs, Drive, Notion, and ticket history

Vector database with role-based access controls

Cited answers that link back to the source document

Chat interface on web, Slack, or WhatsApp

Usage analytics, knowledge-gap reports, and ongoing index sync

Frequently asked questions

What is RAG and why not just use ChatGPT?+

RAG (Retrieval-Augmented Generation) connects an AI model to your own documents so it answers from your real, current knowledge instead of generic training data. A public chatbot doesn't know your SOPs, pricing, or contracts โ€” and you shouldn't paste them in. A RAG system retrieves the relevant passages from your private content and answers with citations you can verify.

Is our data safe? Does it train someone else's model?+

Your documents stay in your control and are never used to train a third-party model. We architect for privacy: data stays within your chosen environment, access is role-based, and we can deploy with enterprise model providers that contractually don't retain or train on your inputs. Security and governance are defined up front, not bolted on later.

Where does the answer come from โ€” can we trust it?+

Every answer cites the source document and passage it came from, so your team can verify it in one click. When the answer isn't in your knowledge base, the assistant says it doesn't know instead of inventing one. This is the core difference between a grounded RAG system and a generic chatbot.

What documents and formats can it handle?+

PDFs (including scanned and image-based), Word, Google Docs, Notion, Confluence, spreadsheets, and exported ticket history. It handles mixed Bahasa Indonesia and English content, tables, and messy real-world formatting. The knowledge audit identifies which sources to ingest first for the biggest impact.

How long does it take to deploy?+

A typical build is 4-7 weeks: 1-2 weeks auditing your knowledge sources, 2-3 weeks building the ingestion and indexing pipeline, then the assistant interface, guardrails, and go-live. You see value quickly on your highest-volume questions, then expand coverage from there.

Explore our other services

Ready to put your knowledge to work?

Book a 30-minute call and we will map where your knowledge lives, identify the highest-impact questions to automate, and scope your internal AI assistant.

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Internal Knowledge AI (RAG) for Enterprise Teams ยท OpenCraft